Internships and Employment Opportunities at Gallery 400

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Employment Opportunities at Gallery 400

Assistant Director 

The UIC College of Architecture, Design & the Arts is seeking an Assistant Director (Business Administrative Associate) for university's nonprofit contemporary art space, Gallery 400.

Gallery 400 is a contemporary art hub for social interaction, transformative experience, and multi-dimensional learning. Creating a place to connect, Gallery 400 actively positions its exhibitions and public programs as opportunities with which to build community and as avenues for learning in informal social settings. Operating within the College of Architecture, Design, & the Arts at UIC—the largest and most diverse urban public university in Chicago—Gallery 400 endeavors to make the arts and its practitioners accessible to a broad spectrum of the public and to cultivate a variety of cultural and intellectual perspectives.

The Assistant Director’s primary role is to manage Gallery 400’s administrative functions, working closely with Gallery 400’s Director, as well as associates in UIC’s School of Art and Art History. The Assistant Director is responsible for the gallery’s financial planning, fundraising, communications, and general operations, as well as managing several graduate assistants and interns. The Assistant Director works with the Gallery Director to implement the gallery’s mission to support and present contemporary art, interpreting it and making it accessible.

The ideal candidate has a strong knowledge of contemporary art, is outgoing, organized, and creative, has strong writing and editing skills, and effectively utilizes social media for marketing and communications.

Key Responsibilities / Duties:

Gallery Operations

  • Responsible for security of the facility and artwork.
  • Supervises Research Assistants from the Art MFA program, the Art History PhD Program, and the Museum and Exhibition Studies MA Program who are working in the Gallery.
  • Manage gallery staffing and schedules.
  • Work with graduate students to successfully install final exhibitions for the MFA Degree. Determine and coordinate logistics, specialized equipment and materials, and de-installation.
  • Create or effectively supervise the creation of monthly financial reports and annual budgets. Supervise the Gallery Accounting Aide.
  • Collaborate to develop coordinate educational workshops for the graduate students in the School of Art & Art History.


  • Research, write, edit, develop, and produce Gallery internal and external marketing literature and communications including (but not limited to) printed pieces, mass emails, blog posts, press releases, social media and the Gallery’s website. When appropriate effectively supervise these efforts.
  • Provide content for the Gallery’s website: write for the growing art blog, direct the interactive components of the website, curate media for the web, such as videos, slideshows and downloadable programs and educational materials.
  • Train graduate student staff and interns in all communications efforts.
  • Identify general and program-specific audiences. Coordinate the critical capacity of the gallery’s communications to engage audiences and create meaningful experiences of contemporary art.
  • Conduct all press relations and act as a liaison with UIC’s Office of Public Affairs.
  • Monitor and assess the progress and success of marketing and communications efforts, make changes, and propose new initiatives to achieve goals.


  • Research, write and submit foundation, state and federal grant applications, reports, and additional materials.
  • Assist Director in Gallery’s fundraising efforts, including grant, individual donations, and exhibition or program sponsorships.
  • Work with College Development staff to identify, cultivate, solicit and steward individual donors, primarily through the coordination of the Forum 400 group, its events and communications.
  • Assist in the solicitation of sponsorships for exhibition production or activities and or identify productive partnerships.

Skills & Qualifications:
Minimum Acceptable Qualifications Required:

  • Bachelor's degree in business administration, management or a field related to the position
  • Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level
  • Experience in a contemporary art organization

Preferred Qualifications:

  • Master degree in Art Administration, Art History, Museum Studies or area related to the position.
  • In-depth knowledge of current practices in art gallery operations, and understanding of contemporary art practice.
  • Proven experience in successful fundraising efforts.
  • Excellent writing, editing, and public speaking skills. Experience writing about contemporary art.

To Apply:
Applications must be submitted online through UIC's job board listing for this postion at

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Internship Opportunities at Gallery 400

The next internship application deadline is August 5. Please see below for details.

The Gallery 400 internship program welcomes students and recent graduates who wish to broaden their education and professional experience by working at one of the nation’s most vibrant university galleries, showcasing work at the leading edge of contemporary art, architecture, and design. Under the guidance of gallery staff, interns assist in routine work that ranges from special projects and research to administrative support.

Internships require a commitment of 15-20 hours per week and are typically a semester in length. A major in art history or fine art is not required. All internships are unpaid, but college credit can be arranged for students.

Application Deadlines (three yearly)

Internship Term:

Application Deadline:
Summer Semester (May-August) March 14
Fall Semester (August-December) August 5
Spring Semester (January-May) December 10

To apply, please send a cover letter and resume to Please include the internship you are applying for in the subject line.


The Archive intern maintains Gallery 400's physical exhibition and ephemera archive and on-site art library.

Responsibilities include:

  • Ongoing archival work related to recently completed exhibitions, programs, and events
  • Maintaining the Gallery's library inventory and LibraryThing account
  • Researching and obtaining books and periodicals for the gallery Reading Room
  • Using archive to provide contemporary materials to current exhibitions and programming

Desirable skills include a high degree of organization and attention to detail, strong writing skills, and knowledge of Photoshop, Excel, and Adobe Bridge.

Social Media and Marketing

The Social Media & Marketing intern assists the communications team in creating visibility for Gallery 400, its exhibitions, and programs, and in attracting new audiences through digital platforms.

Responsibilities include:

  • Keeping website current
  • Archiving press clippings
  • Creating and distributing marketing materials (posters, postcards, and mailers)
  • Posting to social media platforms 
  • Maintaining email and press contact lists

Desirable skills include a high degree of organization, attention to detail, and excellent proofreading skills. Familiarity with social media sites and knowledge of Photoshop, InDesign, and Excel is preferred.

Community Engagement & Public Programs

Desirable skills include a high degree of organization, attention to detail, and excellent proofreading skills. Familiarity with social media sites and knowledge of Photoshop, InDesign, and Excel is preferred.

Responsibilities include:

  • Conducting research on prospective audiences, both within the University of Illinois at Chicago community and in greater Chicago
  • Performing outreach to promote relevant programming and invite potential and current partners to collaborate
  • Assisting in development of public programming
  • Communicating with artists involved in Gallery 400 programs
  • Staffing Gallery 400 programs and events as needed (includes occasional evenings and weekends)
  • Developing teaching resources for educators related to current and future exhibitions at Gallery 400
  • Leading gallery tours for students and the broader public
  • Assembling contact information and correspondence for marketing

Familiarity with Chicago-area communities and organizations, social media platforms and knowledge of Indesign and Excel preferred. Successful candidates must demonstrate a high degree of organization, attention to detail, ability to work independently, and excellent communication skills.


The Curatorial intern assists the curatorial team with exhibition and event development and coordination efforts to provide insight into both curatorial practices and exhibition organization in a contemporary art gallery. 

Responsibilities include:

  • Researching prospective artists, artworks, and documentation for upcoming exhibitions
  • Engaging with artists and guest curators
  • Preparing loan agreements, shipping contracts, checklists, wall labels, and other exhibition documents
  • Conducting exhibition tours

 Intern must have significant knowledge of contemporary art, excellent communication skills, attention to detail, and ability to work independently. Please submit an academic writing sample in addition to the application.


The Development intern assists with various fundraising efforts for specific exhibitions and programs and general operating support. 

Responsibilities include:

  • Researching prospective funding sources for Gallery 400, specifically corporation, foundation, and government sources
  • Creating a system for tracking deadlines and organizing in-progress grant paperwork 
  • Assisting with the preparation of proposals and mid-term and final reports
  • Drafting communications for individual giving campaigns 

Desirable skills include a high degree of organization, attention to detail, ability to work independently, and excellent communication skills. 

Exhibition Preparation

The Exhibition Preparation intern assists with exhibition preparation and installation in a contemporary art gallery. This position is an excellent hands-on opportunity to develop valuable preparatory experience while working with Gallery 400’s preparator team.

Responsibilities include:

  • Assisting in gallery installation and preparation (includes installing artworks in various mediums, lighting, wall patching, painting, and packing and shipping artworks)
  • Assisting in the maintenance of Gallery 400 facilities

Candidates should possess familiarity with basic tools and audio visual equipment, excellent organizational and interpersonal skills, enthusiasm, and a proven track record of prioritizing and completing multiple assignments. This position requires strong verbal communication skills and great interest in further developing preparator skills. Applicants must be able to lift 50 pounds.

Graphic Design

The Graphic Design intern assists the Communications and Exhibition teams in developing and producing promotional materials for exhibitions, film and video screenings, lectures, and other programs and campaigns for a contemporary art gallery.

Responsibilities include:

  • Using Adobe InDesign and Illustrator templates to create postcards and flyers
  • Creating new designs for other printed and digital materials such as vinyl, exhibition brochures, social media promotional materials, and newsletters.

Candidates should have experience in print production and proficiency in Adobe InDesign, Adobe Illustrator, and Adobe Photoshop. Desirable skills include a high degree of organization and attention to detail, excellent proofreading skills, ability to create materials with strict deadlines, and ability to stay on task without supervision. Please submit a PDF portfolio with at least three examples of work in addition to the application.

Video Archive

The Video Archive intern works to document Gallery 400 programming and the opportunity to produce and create content for website and social media platforms.

Responsibilities include:

  • Digitizing video of past Gallery 400 lectures and events
  • Editing and adding title cards to archival videos with Adobe Premiere or similar software
  • Organizing and posting archival video on the Gallery's Vimeo page
  • Creating new video content around exhibitions and programs
  • Videography opportunities also available, based on skill level

Experience with video editing software is required; experience with the UIC Moving Image Lab is preferred. Desirable skills include a high degree of organization and attention to detail.